Australasian Diabetes Congress 2024 - Poster Presentation Guidelines

Poster Presentation Guidelines


Poster Set up and Display in the Exhibition Hall

Posters will be on display in the Exhibition Hall from 0900hrs, Wednesday 21st August to 1400hrs, Friday 23rd August.

  • Please hang your poster on Wednesday 21st August from 0800hrs. Posters that are not available during judging will be disqualified for nominated award considerations.
  • All authors are responsible for removing their posters from the poster hall. Please do not remove your posters until 1400hrs on Friday 23rd August. All uncollected posters will be destroyed.

Posterboard Size

  • Each poster is limited in size to 841mm wide x 1189mm high. Portrait orientation is required. Nothing larger can be accommodated.
  • Poster boards will be Velcro compatible.

Guidelines for Poster Presentation

The poster should be self-explanatory, so that you are free to supplement and discuss particular points raised by viewers. Remember that your material/illustrations will be viewed from distances of one metre or more. Lettering should be as large as possible and preferably in bold type.

  1. INITIAL SKETCH. Plan your poster early. Focus your attention on a few key points. Try various styles of data presentation to achieve clarity and simplicity. Does the use of colour help? What needs to be expressed in words?
  2. ROUGH LAYOUT. Enlarge your best initial sketch, keeping the dimensions in proportion to the final poster. Ideally, the rough layout should be full size. Draw rough graphs and tables. This will give you an idea of proportions and balance.

  3. BALANCE. The figures and tables ought to cover slightly more than 50% of the poster area. If you have only a few illustrations, make them large. Do not omit text, but keep it brief. The poster should be understandable without oral explanation.
  4. TYPOGRAPHY. Avoid abbreviations, acronyms and jargon. Use a consistent type-style throughout. Use large type, for example HELVETICA. A 22mm x 30mm sheet photo statically enlarged 50% makes text readable from 1.5 metres.
  5. MOVEMENT. The movement (pathway) of the eye over the poster ought to be natural (down columns and along rows). Size attracts attention. Arrows, hands, numbers and symbols can clarify sequence.
  6. SIMPLICITY. Do not overload the poster. More material may mean less communication. Ask yourself, what do I want the viewer to remember?
  7. FINAL LAYOUT. The artwork is complete. The text and tables are typed but not necessarily enlarged to full size. Now ask - "Is the message clear? Do the important points stand out? Is there a balance between words and illustrations? Is the pathway through the poster clear?"

If you have any queries, please contact The Conference Company via email:

ADS Rapid Fire Poster Presentations

Located in the Exhibition Hall you will be required to present your poster during the catering breaks.

1. Please be in the allocated Poster Hall section prior to the start of the session and check in with the chairperson.

2. 3 minutes have been allocated for your presentation with 2 minutes to answer a few questions. There will be a count- down buzzer. Please stick to time.

3. At 5 minutes the chairperson will thank you and introduce the next speaker.

ADEA Poster Presentations
There will be an allocated session for poster presentations in the program. Please refer to your confirmation email for the room number and time of your presentation. At least 2 hours prior to your session, please take a digital version of your poster on a USB stick to the Speakers Preparation Room located on Level 1 next to Boardroom 4. The AV technicians will load it onto the Congress PCs and return your USB stick.

1. Please be in your session venue at least 15 minutes prior to the start of your session and introduce yourself to your session chairperson.

2. 5 minutes have been allocated for your presentation with 2 minutes to answer a few questions. There will be a count- down buzzer. Please stick to time.

3. At 7 minutes the chairperson will thank you and introduce the next speaker.

Speakers Preparation Room
A Speakers Preparation Room is located on Level 1 next to Boardroom 4 and will be open at the following times:

Wed 21st Aug 0800-1700
Thu 22nd Aug 0800-1700
Fri 23rd Aug 0700-1300

Key Dates

Call for ADEA Masterclass/Symposium
1 December 2023 - 19 February 2024

Call for ADS and ADEA abstracts
12 February 2024

ADEA abstract Submission closes
13 May 2024

ADS abstract Submission closes
20 May 2024

Super early bird registration
3 January - 3 March

Early bird registration
4 March - 1 July

ADC Congress 2024
21 – 23 August 2024